Privacy Policy

Privacy Policy draft for Wilde Wood Films
Privacy Policy
Last updated: 13/04/2026
Wilde Wood Films respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, enquire about our services, or otherwise interact with us.
For the purposes of data protection law, Wilde Wood Films is the data controller of the personal data described in this policy.
1. Who we are
Wilde Wood Films
2 Red Lion Street, HP5 21HF
paul@wildewoodfilms.com
07980 304986
If you have any questions about this Privacy Policy or how we use your personal data, please contact us using the details above.
2. The personal data we collect
We may collect and use the following types of personal data:
your name
your email address
your phone number
your company or organisation name
any information you include when you contact us or submit an enquiry
technical information such as IP address, browser type, device information and how you use our website
marketing preferences, where you choose to receive updates from us
We only collect personal data that is relevant to the purpose for which it is needed.
3. How we collect your personal data
We collect personal data in a number of ways, including:
when you contact us by email, phone or through our website
when you fill in a contact or enquiry form
when you sign up to receive updates or marketing communications, if available
when you browse our website
through cookies and similar technologies, where used
4. How we use your personal data
We may use your personal data to:
respond to enquiries and communicate with you
provide information about our services
manage and deliver projects or services
maintain business records
improve our website, services and user experience
send marketing communications where we are allowed to do so
comply with legal and regulatory obligations
5. Our lawful bases for processing
Data protection law requires us to have a lawful basis for using your personal data. Depending on the circumstances, we may rely on:
Legitimate interests
We may process your personal data where it is necessary for our legitimate interests in operating, improving and promoting Wilde Wood Films, provided those interests are not overridden by your rights and freedoms. This may include responding to business enquiries, improving our services, and maintaining the security and performance of our website.
Contract
We may process your personal data where it is necessary to take steps at your request before entering into a contract, or to perform a contract with you.
Consent
We may rely on consent where required, such as for certain marketing activity or certain cookies and similar technologies.
Legal obligation
We may process your personal data where we need to comply with a legal or regulatory obligation.
The ICO says organisations must identify and document their lawful basis before processing personal data, and include that basis in their privacy information.
6. Marketing
If we send marketing communications, we will only do so where permitted by law.
You can ask us to stop sending marketing messages at any time by contacting us using the details in this policy or by using any unsubscribe option included in our messages.
7. Cookies and similar technologies
Our website may use cookies and similar technologies to help it function, improve performance, understand how visitors use the site, and support content or features from third parties.
Where required, we will ask for your consent before using non-essential cookies.
You can also control cookies through your browser settings.
The ICO states that users must be told if cookies are set, what they do and why, and that consent must be actively and clearly given unless an exemption applies.
Optional line if you have a separate cookie policy:
For more information, please see our Cookie Policy.
Optional line if using Wix/Google Analytics/Meta Pixel:
Our website may also use third-party analytics or embedded services, which may place their own cookies or collect usage data in accordance with their own privacy notices.
8. Sharing your personal data
We do not sell your personal data.
We may share your personal data where necessary with trusted third parties such as:
website hosting and website platform providers
email providers
IT support providers
analytics providers

• professional advisers such as accountants, insurers or legal advisers

• service providers or freelancers working with us where needed for project delivery

• regulators, law enforcement or other authorities where required by law

We require third parties acting on our behalf to respect the security of your personal data and to use it only for appropriate purposes.
9. International transfers
Some of our third-party service providers may store or process personal data outside the UK.
Where personal data is transferred outside the UK, we will take appropriate steps to ensure it is protected in line with UK data protection law.
10. How long we keep your personal data
We keep personal data only for as long as reasonably necessary for the purposes for which it was collected, including to meet legal, accounting, insurance or reporting requirements.
Retention periods may vary depending on the type of information and the reason we hold it.
For example:

• general enquiries may be kept for up to [insert period, eg 12 months]

• client and project records may be kept for up to [insert period, eg 6 years] after the end of the relationship

• marketing records may be kept until you unsubscribe or ask us to stop

11. Your data protection rights
Depending on the circumstances, you may have the right to:

• be informed about how your personal data is used

• request access to the personal data we hold about you

• request correction of inaccurate personal data

• request deletion of your personal data

• request restriction of processing

• object to processing

• request transfer of your personal data in certain circumstances

• withdraw consent where we rely on consent

The ICO explains that individuals have a range of rights under UK data protection law, including the right to be informed and the right of access.
If you would like to exercise any of these rights, please contact us using the details above.
12. Complaints
If you have concerns about how we use your personal data, please contact us first and we will try to resolve the issue.
You also have the right to complain to the Information Commissioner’s Office (ICO), which is the UK regulator for data protection matters.
13. Data security
We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
No method of transmission over the internet or electronic storage is completely secure, but we take reasonable steps to protect the personal data we hold.
14. Third-party websites
Our website may contain links to other websites. We are not responsible for the privacy practices of other websites and encourage you to read their privacy notices.
15. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page and the “last updated” date will be revised.